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In this article we will tell you about the nuances that may arise during the registration of the registered company address or if you change registered company address.
If an LLC is to be established, the main legal requirement is that a business address must be provided to the registrar. This address should not only store your company’s documents and registers that may be required for audits but should also be used to send mandatory mail and all written notices.
The address must be appropriate to the country in which your business was physically registered, it can be a commercial or residential property.
But there are a few nuances to this whole story.
There are several things to consider when using a home address. First, some approvals may be required. Whether you are renting an apartment or buying a home with a mortgage, there is an agreement between you and the other party to use your home address.
There may be clauses in this agreement that may restrict or prohibit the use of the property for commercial purposes, you should resolve this issue before you start doing business in your own home.
This in turn means that you are then unable to conduct business registration behind your home address. As a consequence, you cannot do accounting, marketing, warehousing, or production in your home.
But this problem can be solved. Just talk to the other party to the contract and ask for permission to do business from the property. This consent should be obtained in writing so that there was no embarrassment at the inspections of the regulators.
Once a residential address is registered as a business address, there is another nuance. Your personal residential address becomes visible to the registry in the public registry. Accordingly, anyone can go to this registry and look at your residential address, if you use it as an office address. And there is simply no legal opportunity or authority to remove a home address that is used for such purposes.
A solution to all these problems exists in the form of companies that offer a lease of an already registered business address and charge a fee for this, as well as mail forwarding services and other correspondence.
Another option would be to use the address of your consultant or accountant, but only if you have a licence. But be careful when choosing a third party, not all companies include in their starting price sending mail and other correspondence to your address.
Criteria for selecting companies that provide legal addresses for rent
When choosing such a company, there are many criteria to consider, but in this case, the search will become long and difficult and you may end up finding nothing. We have deduced the five most important criteria for finding such companies:
- Location. Good, conveniently known. The address on your letters should be awe-inspiring to the recipient or sender of the letter.
- The price of the rent should be commensurate with the quality. Compare office plans and choose the one that offers more for less rent.
- List of services. Try to find companies with the lowest prices for additional services. Sometimes just a legal address is not all you might need to do business.
- Legality. Make sure that all of the services you receive will be in full compliance with the law. The office must be at an address that is recognized by the post office.
- Reputation. Any company can be reviewed on the Internet. The company should not have a dark past. This will help avoid unpleasant situations related to fraud.
And remember the legal address should not be confused with the commercial and postal address, which you will have for business communication with the client.
When you rent a remote office from Hoxton Mix, you get services like mail processing and forwarding. Check the price list and choose the best option for you.
What’s a highly rated registered office address provider?
A great provider of such a service is Hoxton Mix. The company is located in Shoreditch. For £15 for a month, the package will include getting your mail and storing it. There are cheaper options just renting an address from £0.41 pence per day.
On reviews.io this company has a rating of 4.9/5.0.
The company itself was founded in 2007. For a company with such a history this rating is impressive. Just in the list of services is not only receiving and storage of mail but also scanning and sending you letters, e-mail, rental of halls and rooms for meetings, as well as the creation of a company.
The company is also authorised by Companies House. The company also offers other locations Central London, East London, Greater London, Essex. These locations will be more expensive and start at £2,99 per week and up to £ 45+ per month. But the prices are still nice. Sometimes extras in some locations cost more, but it’s worth it.
Change of Registered Office
You can change your business address at any time, as long as the address is in the same part of the country as your registered business – England, Northern Ireland, Scotland or Wales.
This procedure does not take much time, you do not have to go anywhere, stand in queues and fill out a lot of strange documents and obtain various permits. Everything happens online, and it’s also free. You will need an email address and a verification code.
- Go to the Find and update company information page.
- Find your company.
- Click on the ‘file for this company’ tab and follow the instructions.
- Enter your new building name or number and postcode. You can find the address or enter it manually.
- Submit your changes.
You will be sent a confirmation email in a few minutes.
Your address will only be updated when it is not registered with Companies House. And be sure to update your address to:
- your website
- order forms
- receipts
- business cards
Once you have updated all of your business legal addresses, they will be visible on the public registry for another 20 years. Only after that time will they disappear from the public record.
